Office Service Floater

Davies is a law firm focused on high-stakes matters. Committed to achieving superior outcomes for our clients, we are consistently at the heart of their most complex deals and cases. With offices in Toronto, Montréal and New York, our capabilities extend seamlessly to every continent. Visit us at www.dwpv.com.

We are currently seeking an Office Services Floater to join our Toronto office. Reporting to the Manager, Officer Services, the Office Services Floater will assist in all office services, including but not limited to the following tasks:

Mailroom Department

• Update and complete daily mailroom activities
• Arrange for rush delivery or pick-up of courier packages
• Maintain a high level of confidentiality regarding incoming and outgoing material (mail, faxes, packages, etc.)
• Record and route incoming faxes to appropriate recipients and transmit outbound faxes
• Pick up, sort and deliver internal mail at regular daily intervals
• Collect empty toner cartridges for recycling
• Deliver files and boxes, as requested by Records Department

Office Services

• Assist with fulfilling firm’s office supply needs and maintaining art catalogue and schedule
• Provide back-up and support for Coordinator, Supplies and Purchasing
• Assist Facilities personnel with tasks, including office moves and set-up for new employees
• Provide back-up for firm’s security system operations
• Coordinate and perform minor office maintenance and repairs and liaise with building management and external vendors regarding cleaning activities
• Maintain orderly and uncluttered freight elevator storage areas

Reception/Switchboard

• Open and/or close reception area (7:30 a.m. to 6:30 p.m.)
• Greet and escort clients to boardrooms
• Notify appropriate staff members of arrival of clients/visitors
• Provide back-up for switchboard operators, answering phones and routing calls, as needed
• Coordinate after-hours conference calls
• Relay office maintenance concerns (lighting, heating, washrooms, carpets, etc.) to Office Services
• Coordinate with Kitchen, Office Services and Boardroom Service Coordinator to ensure reception and serveries are well-maintained and boardrooms meet audio-visual needs

Records

• Scan records
• Perform file retention back-up

Skills/Knowledge/Experience

• Strong verbal and written communication skills
• Friendly, professional and confident demeanour
• Excellent listening and interpersonal skills
• Experience in a fast-paced, professional environment
• Proficiency with Microsoft Office Suite
• Organizational and time management skills to manage multiple tasks
• Ability to work independently and handle stressful or high-pressure situations
• Ability to work overtime and on weekends during key times of the year

Please note that reception staff are required to wear a business suit/blazer when working at reception during office hours.

Qualified candidates are invited to email their cover letter and résumé in confidence to Robyn Hayes, Human Resources Generalist at recruitment@dwpv.com.

We thank all candidates for their interest; however, only those selected for an interview will be contacted. Davies Ward Phillips & Vineberg LLP is committed to providing a work environment that is diverse, inclusive and accessible to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Robyn Hayes, rhayes@dwpv.com or 416.367.7910.