Day Document Specialist

About Davies

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montreal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the Position

We are looking for two Day Document Specialists to join the Legal Support Services team in our Toronto office. Reporting to the Senior Manager, Legal Assistants and Support Services, the successful applicants will provide document support services to lawyers and business professionals within the firm. The successful candidates will work Monday to Friday, from 8:00 a.m. to 4:00 p.m. or from 8:30 a.m. to 4:30 p.m.

Primary Responsibilities

• Create/edit and troubleshoot documents involving complicated formatting or styles
• Format and apply styles to converted precedents
• Prepare PowerPoint presentations
• Assist lawyers/clients with closings or other time-sensitive matters, as required
• Act as primary contact for lawyers and/or staff requesting assistance from the Legal Support Services team
• Answer Document Support helpline, monitor inboxes for work and provide primary document support
• Produce high-quality work and maintain updated technical skills
• Provide overflow assistance for firm documents, including edits, copy typing, dicta transcribing, black lining and specialized printing
• Assist with all administrative and general office matters relating to booking of appointments, travel, boardrooms and maintenance of contact lists in the firm’s InterAction database
• Provide overflow support on special projects or situations, when required

Qualifications

• Minimum of 5 years of experience in a legal administrative role
• High level of professionalism, the ability to take initiative, be proactive and use discretion
• Excellent knowledge of Adobe and Microsoft applications, including Word, Excel and PowerPoint
• MOS certification preferred
• Excellent client-service skills
• Ability to produce documents in a timely and accurate manner, in a fast-paced environment
• Excellent communication skills, both verbal and written
• Outstanding administrative, organizational and decision-making skills
• Data entry expertise, with strong attention to detail
• Outstanding troubleshooting and problem-solving skills
• Experience in a flexible, team-oriented environment

To Apply

For more information or to submit your application, please email Karen Keane, Senior Manager, Legal Assistants and Support Services at kkeane@dwpv.com.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.