Career Opportunities

Records Clerk

Davies is a law firm focused on high-stakes matters. Committed to achieving superior outcomes for our clients, we are consistently at the heart of their most complex deals and cases. With offices in Toronto, Montréal and New York, our capabilities extend seamlessly to every continent. Visit us at

We are currently seeking a Records Clerk to join a collaborative and supportive environment in our Toronto office. This role requires a detail-oriented team player with excellent organizational and communication skills.

Primary Responsibilities

  • Maintains confidentiality on all firm records
  • Opens new client files and maintains up-to-date logs, including information about file changes and access
  • Performs data entry
  • Files client materials in accordance with Records department standards
  • Retrieves files from both on-site and off-site locations
  • Closes files as part of the off-site storage process
  • Shifts and reorganizes file collection when space is required
  • Responds to internal inquiries/requests received by email and telephone
  • Tracks and documents location of files
  • Processes record books/closing books into the filing system
  • Assists with file requests from Legal Assistants, Law Clerks, Law Students and Lawyers
  • Moderates lifting of boxes and files on a regular basis
  • Scans and uploads files to create digital copies of physical records
  • Assists with various projects and duties as assigned by the Supervisor, Records

Skills/Knowledge/Experience Required

  • 1-2 years of administration experience would be considered an asset
  • Data entry experience is preferred
  • Proficient with MS Office Suite (Excel, Outlook, Word, Adobe), with technical skills to learn new software and programs
  • Experience with Aderant software would be considered an asset
  • Detail-oriented and understands the importance of accuracy
  • Self-directed with strong organizational and time management skills
  • Excellent interpersonal skills, including strong verbal and written communication
  • A team player who also works well independently
  • Excellent prioritization skills and ability to handle multiple tasks efficiently
  • Capability to handle confidential information while using good judgment

Qualified candidates are invited to email their cover letter and resumé in confidence to Robyn Hayes, Human Resources Generalist at

We thank you for your resumé, however only those chosen for an interview will be contacted. Davies Ward Phillips & Vineberg LLP is committed to providing a work environment that is diverse, inclusive and accessible to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Robyn Hayes, or 416.367.7910.