Career Opportunities

Receptionist

The Office Services department in the Toronto office is currently looking for an experienced Receptionist to join their team on a permanent part-time basis. The successful candidate will work a Monday to Friday, 8:30 a.m. to 3:00 p.m. shift, with flexibility to cover additional hours as needed. We are looking for an individual who thrives in a stimulating, fast-paced environment with a strong commitment to exceptional client service.

Primary Responsibilities

  • Opens Reception area each day
  • Answers telephones and routes calls appropriately
  • Greets and escorts clients to boardrooms, as required
  • Notifies appropriate staff members of the arrival of clients/visitors
  • Provides conference call-in numbers after hours
  • Reports concerns regarding firm premises (i.e. lighting, heating, washrooms, carpets, etc.) to Office Services or building maintenance staff
  • Checks Reception and client rooms for tidiness and co-ordinates cleaning with Kitchen or Office Services as required
  • Co-ordinates all boardroom bookings using a boardroom booking system and liaises with the Kitchen and Office Services to co-ordinate servery and audio-visual/set-up needs. Provides back-up support to Boardroom Service Coordinator for audio-visual set-up, as required
  • Provides back-up to switchboard operators, as required

Skills/Knowledge/Experience Required

  • Completion of a High School Diploma
  • Previous experience working in a fast-paced, professional environment
  • Excellent interpersonal and communication skills
  • Excellent client services skills
  • Friendly, professional and confident demeanour
  • Ability to work well independently and in a team environment
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office Suite
  • Strong organizational and time management skills and ability to handle multiple tasks efficiently
  • Ability to deal with stressful or high pressure situations effectively

*All reception staff are required to wear a business/suit jacket while working at the reception desks during office hours

Qualified candidates are invited to email their cover letter and résumé in confidence to: recruitment@dwpv.com

Davies Ward Phillips & Vineberg LLP is committed to providing a work environment that is diverse, inclusive and accessible to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Robyn Hayes, Generalist, Human Resources at rhayes@dwpv.com or 416.367.7910.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted directly. No phone calls please.